Descriptions of the fields and buttons on the Costs/Prices screen of the Product Management tab are provided in the following table.
Note: To make changes on the Costs/Prices screen, you must have the proper security privileges. To make changes at the global product level, the Product Maint (Global) job function needs to be assigned to one of your roles. To make changes at the warehouse product level, the Product Maint (Warehouse) job function needs to be assigned to one of your roles. Roles are assigned to users in the User Maintenance on the Security Maintenance screen of the Vision Configuration tab. For more information, refer to About roles and job functions.
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Field or button |
Description |
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The product description is displayed in this field. |
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Type the current list price for the product's lowest unit of measure. This field is available at the global product level only; it is unavailable at the warehouse product level. When this field is modified and saved at the global product level, the change is automatically pushed to all of the warehouse products. |
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If this product has a core, type the current price of the core for the product's lowest unit of measure. This field is available at the global product level only; it is unavailable at the warehouse product level. When this field is modified and saved at the global product level, the change is automatically pushed to all of the warehouse products. |
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If the list price will be changing, type the future price for the product's lowest unit of measure. This field is available at the global product level only; it is unavailable at the warehouse product level. When this field is modified and saved at the global product level, the change is automatically pushed to all of the warehouse products. |
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Type the date that the new list price becomes effective (or click the arrow to select the date from the calendar). On this date, the price/cost of this product is rolled to the new price/cost during End-of-Day processing. This field is available at the global product level only; it is unavailable at the warehouse product level. When this field is modified and saved at the global product level, the change is automatically pushed to all of the warehouse products. |
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Select the pricing class to which the product belongs. This drop-down list is available at the global product level only; it is unavailable at the warehouse product level. When this drop-down list is modified and saved at the global product level, the change is automatically pushed to all of the warehouse products. Pricing classes are used to categorize products in several pricing-related areas such as commissions, sales analysis, and pricing. |
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If the product should never go on price hold, select this check box. This is useful for promotional items sold below margin. It is also helpful for products sold as kits through the Field Services system in Vision Back Office. If the product should go on price hold if the conditions are appropriate, clear this check box. This check box is available at the global and warehouse product levels. The status of this check box (selected or cleared) is copied as the default setting for new warehouse products created from the current global or warehouse product; it can be overridden. |
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If the price of this product should not be updated when the pricing model calculations are performed, select this check box. If the price of this product should be updated when the pricing model calculations are performed, clear this check box. This check box is available at the global and warehouse product levels. The status of this check box (selected or cleared) is copied as the default setting for new warehouse products created from the current global or warehouse product; it can be overridden. |
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If warranty returns should be permitted for this product, select this option. If warranty returns should not be permitted for this product, clear this check box. This check box is available at the global product level only; it is unavailable at the warehouse product level. When this check box is modified and saved at the global product level, the change is automatically pushed to all of the warehouse products. |
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If a warranty schedule should be assigned to this product, select the appropriate schedule in this drop-down list. If customers return products to you that are still under warranty, a credit is applied to the customer's order for that warranty item. The credit is prorated based on the warranty schedule specified for the product in this drop-down list. If a warranty schedule is not selected, a full credit is applied to the customer's order. This drop-down list is available only if the Eligible check box is selected. This drop-down list is available at the global product level only; it is unavailable at the warehouse product level. When this drop-down list is modified and saved at the global product level, the change is automatically pushed to all of the warehouse products. For more information, refer to About warranty schedules. |
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This column shows the price levels for this product. |
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This column shows the price for each price level. |
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If a price level price of the product will be changing, select the price level from this drop-down list. If you are creating a new warehouse product or if you are modifying an existing warehouse or global product, only the price levels associated with the product are available from this drop-down list. If you are creating a new global product, all price levels set up for your system are available from this drop-down list. This field is available at the warehouse product level only; it is unavailable at the global product level. |
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Type the future price for the product's lowest unit of measure for the price level that will be changing. This field is available at the warehouse product level only; it is unavailable at the global product level. |
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Type the date that the new price level price becomes effective (or click the arrow to select the date from the calendar). On this date, the price level price of this product is rolled to the new price level price during End-of-Day processing. Note that this filed is not available until a price is entered in the New Price field. This field is available at the warehouse product level only; it is unavailable at the global product level. |
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If a price level price will be changing, select the price level from the New Price Level drop-down list, type the future price in the New Price field, enter an effective date, and click Add. |
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To remove a new price level and its corresponding new price and effective date, select it from the listing and then click Remove. |
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This column shows the future price levels for this product. |
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This column shows the future price for each price level. |
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This column shows the date that each price level price will be changed. On this date, the price level price of this product is rolled to the new price level price during End-of-Day processing. |
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If the vendor cost of the product will be changing, type the new purchase order (PO) cost in the PO unit of measure in this field. Note that this cost does not have to be for the product's lowest unit of measure. This field is available at the global and warehouse product levels. The cost in this field is copied as the default setting for new warehouse products created from the current global or warehouse product; it can be overridden. |
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Type the date that the new PO cost becomes effective (or click the arrow to select the date from the calendar). On this date, the PO cost of this product is rolled to the PO cost during End-of-Day processing. This field is available at the global and warehouse product levels. The cost in this field is copied as the default setting for new warehouse products created from the current global or warehouse product; it can be overridden. To select a date from this field, you must first type the future cost in the New PO Cost field. |
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This field shows the current PO cost. |
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This field shows the unit of measure for the purchase order. |
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This is a read-only field that shows the average cost for this product. If the product does not yet have a purchasing history, the primary vendor's purchase order cost is displayed in this field as the average cost. The value is updated as purchasing receipts are posted. The following formula shows how the system calculates the average cost:
For example, let's say the current on-hand quantity is 1, the current average cost is $2.00, the PO received quantity is 1, and the PO received cost is $3.00. With the formula above, the new average cost is $2.50:
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This is a read-only field that shows the unit cost paid for the last purchase of this item. The value is updated as purchase order receipts are recorded. |
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Type the standard cost for product. This field is used for reporting purposes only; it is not used in any of the cost or price calculations. This field is available at the warehouse product level only; it is unavailable at the global product level. |
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This is a read-only field that shows the date when the cost last changed. |
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Loading the cost of a product enables you to add to the order entry cost or gross profit percentage of a product to compensate for miscellaneous charges (e.g., freight, labor, lights). Since commissions are calculated on the order entry cost, the sales reps would pay for part of these miscellaneous charges. Select the appropriate type of cost loading for the selected product. Valid options are:
These options available at the global and warehouse product levels. The option selected is copied as the default setting for new warehouse products created from the current global or warehouse product; it can be overridden. |
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Type the percentage that should be added to the order entry cost or gross profit of a product to compensate for miscellaneous charges (e.g., freight, labor, lights). Since commissions are calculated on the order entry cost, the sales reps would pay for part of these miscellaneous charges. This field is available only if Cost Load option or GP option are selected. If the product has a cost load, it is used when the system uses pricing logic, such as during order entry on the Customer Service tab. The cost is unloaded when necessary, such as when updates are made to the general ledger or inventory. Your Invoice Register shows both loaded and unloaded costs. A percentage entered in this field overrides any load percent entered for the vendor. (The cost load percentage for a vendor is entered in Vision Back Office in the Load Pct field in Vendor Master Maintenance, screen 2.) The % field in the Loading area is available at the global and warehouse product levels. The percentage in this field is copied as the default setting for new warehouse products created from the current global or warehouse product; it can be overridden |
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This is a read-only field that shows the average cost for this core. The value is updated as purchase order receipts are posted. If the core does not yet have a purchasing history, $0.000 is displayed as the average cost. |
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This is the current cost of the product's core. This field is available at the global product level only; it is unavailable at the warehouse product level. When this field is modified and saved at the global product level, the change is automatically pushed to all of the warehouse products. |
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If this product is taxable, select this check box. If this product is not taxable, clear this check box. This check box is available at the global and warehouse product levels. The status of this check box (selected or cleared) is copied as the default setting for new warehouse products created from the current global or warehouse product; it can be overridden. |
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Select the appropriate tax category for the product. This drop-down list is available at the global and warehouse product levels. The option selected in this drop-down list is copied as the default setting for new warehouse products created from the current global or warehouse product; it can be overridden. |
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If one or more tax jurisdictions should be set up as exceptions to the Taxable check box indicator, select them from this list. For example, if normally the product is taxable, select the Taxable check box. Then, if the product should not be taxable in one or more specific tax jurisdictions, select them from the Tax Jurisdiction Exceptions list. This list is available at the global and warehouse product levels. The option(s) selected in this list are copied as the default setting for new warehouse products created from the current global or warehouse product; it can be overridden. |
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Click this button to save any changes that you have made. |
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Click this button if you do not wish to save the changes that you made, and you wish to revert to your previous information. |
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If you change the data in certain fields for a warehouse product record, you can have that data pushed to other warehouses on demand with only a few simple clicks so that you don't have to maintain each warehouse product record individually. The fields that can be updated are:
The data can be pushed to a warehouse only if (1) the inventory class of the warehouse is set to sellable inventory and (2) the selected product record already exists in the warehouse. If the warehouse product record does not exist, you can copy the global product record to the warehouse. For more information, refer to Copy a global product record to a warehouse. When you click this Warehouse Product Updates button, the Warehouse Product Updates dialog box is displayed. For information about this dialog box, refer to descriptions of the Warehouse Product Updates dialog box. Note that this button is available only if the following conditions are met:
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