Vendor Profile

Descriptions of the fields and buttons on the Vendor Profile screen of the Accounts Payable tab are provided in the following table.

Note: To access the Vendor Profile screen, you must have the proper security privileges. The Accounts Payable job function needs to be assigned to one of your roles. Roles are assigned to users in the User Maintenance on the Security Maintenance screen of the Vision Configuration tab. For more information, refer to About roles and job functions.

Field or button	Description
Vendors	Type one of the following in this field: the vendor's name, or part of it; the vendor number, or part of it. As an alternative, you can select a recent entry from the drop-down list. A maximum of the 10 most-recent entries for the currently logged-on user are listed in the drop-down list. All search history is saved for a user when Vision is closed.
Search	Click this button to search for the vendor.
Options	Click this button to select search options for vendor searches.
Hide	Click this button to hide the search options.
Search On	You can search for permanent vendors, temporary vendors, or both. Select the appropriate choice to assist you in your search.
Search Filters	To fine-tune your search, you can specify a particular company and buyer.
Vendor Remit To	This is the vendor's name and address.
Phone	This is the vendor's telephone number.
Fax	This is the vendor's fax number.
Company	This column shows your company numbers that have been associated with this vendor.
Bank	This column shows the ID number of the bank that you normally use to pay this vendor.
Disc %	This column identifies the discount percentage your company receives if you take advantage of the vendor's cash discount terms.
Due Days	This column shows the number of days before the vendor's invoices are typically due.
Disc Days	This column shows the number of days you have before the cash discount no longer applies.
Disc Type	This column lists the type of cash discount that is used with this vendor. Valid discount types are: Percentage discount (P) Dollar amount (A) Specify day terms (T): For example, the 10th and 25th of the month. Prox terms based on the number of days recorded in the Disc Days field (X)
Buyer	This column shows the buyer associated with this vendor. When a buyer is associated with a vendor-company combination, you can collect buyer purchasing statistics. These statistics are used in Profit and Productivity Analysis reporting in Vision Back Office. For more information, refer to Profit and Productivity Analysis.
PO Address	If this vendor has a separate address that is used to collect checks or other payments, the address is displayed in this area. This address is printed on the checks to this vendor.
Contact	This is the name of the person with whom you normally deal when making purchases from this vendor. This name is printed on purchase orders for this vendor.
Vendor Since	This is the date that your organization first started doing business with this vendor.
Open Balance	This is the dollar amount of the open balance you have with the vendor.
Purchases	This row shows the totals for your month-to-date, year-to-date, and last year's purchases from this vendor.
Paid	This row shows your month-to-date, year-to-date, and last year's dollar amounts you have paid this vendor.
Last PO	This field contains the last purchase order number and date. The purchase order number is a hyperlink; to view details about the PO, click the PO number.
Vendor listing
Vend No	This column shows the vendor number.
Vendor Name	This column shows the vendor's name.
Address	This column shows the vendor's address.
City	This column shows the vendor's city.
Phone Number	This column shows the vendor's phone number.
Primary Contact	This column shows the name of the person with whom you normally deal when making purchases from this vendor. This name is printed on purchase orders for this vendor.
Temporary	This column indicates whether the vendor is a temporary vendor. Valid entries in this column are: No: This vendor is not a temporary vendor. Yes: This vendor is a one-time, temporary vendor. Temporary vendors are typically created through AP/PO Voucher Entry in Vision Back Office while a manual voucher is being entered. You can set up the temporary vendor on the fly while working in the AP/PO Voucher Entry routine. Note: If a vendor is a temporary vendor, the system may delete the temporary vendor from your Vision system during the A/P End-of-Month processing once the vendor has been completely paid and inactive for at least 32 days. There is one exception when such a temporary vendor is not deleted from your Vision system: If the temporary vendor requires a 1099 (i.e., the 1099 REQ field in Vision Master Maintenance is set to Y), a year-to-date payment balance exists, and the date is before the March 1 of the current year, the system does not delete the vendor.