The Customer Contract maintenance on the Pricing Configuration screen of the Pricing tab is where you make global updates to the pricing for customer contracts.
Note: To access the Customer Contracts maintenance, you must have the proper security privileges. The Contracts Maintenance job function needs to be assigned to one of your roles. Roles are assigned to users in the User Maintenance on the Security Maintenance screen of the Vision Configuration tab. For more information, refer to About roles and job functions.
On the Pricing tab, click the Pricing Configuration button. The Pricing Configuration screen appears. This screen is split into two panes. The left pane contains the list of folders, subfolders, and items. The right pane shows details for the item selected in the left pane.
Click the Contracts folder in the left pane to expand its contents.
Click the Customer Contracts subfolder to expand its contents and view details about it in the right pane.
In the Customer Contract field, type the exact contract number or a string of characters from the contract number, the contract name, or the contract description.
Click the Search button.
If only one customer contract meets your search criteria, the corresponding contract information is provided on the Customer Contracts screen.
If more than one customer contract meets your search criteria, the corresponding contracts are identified in the customer contract listing at the bottom of the Customer Contracts screen. To select the contract that needs to be updated, click the appropriate row in the listing.
Set up the pricing update parameters in the Pricing area:
In the Clearing drop-down list, specify how the system should handle pricing updates for the products that meet the criteria set up in this Pricing area. The pricing update takes place during End-of-Month processing when the Roll Date has arrived. Valid options are:
No Update: Do not update the pricing for this contract.
Clear and Recalculate (Y): Clear out the new effective date and new price for products on this contract. If one or more pricing classes are selected, only the products that are associated with the selected pricing classes are updated. Recalculate the prices of all affected products.
Clear New Effective Date and New Price (C): Clear out the new effective date and new price for products on this contract. If one or more pricing classes are selected, only the products that are associated with the selected pricing classes are updated. Do not recalculate the prices of any products.
Recalculate Only (N): Recalculate the prices for products on this contract. If one or more pricing classes are selected, only the products that are associated with the selected pricing classes are updated.
In the Discount Type drop-down list, specify which one of the three types of pricing calculation methods should be used in conjunction with the Disc % Rate field for this contract's update. Valid options are:
Cost Plus (P): Add a set percentage to the purchase order cost.
Disc off List (D): For a discount off the list price.
Gross Profit Equals (G): Add a specific gross profit percentage to the purchase order cost.
In the Disc % Rate field, type the percent that should be used in conjunction with the pricing method selected in the Discount Type field to calculate the new price.
In the Roll Date field, type the date or click the drop-down arrow to view a calendar and select the appropriate date. The roll date is the date that the update program changes the pricing information in Contract Pricing. This update occurs automatically during the End-of-Day jobstream.
If you selected Discount off List from the Discount Type drop-down list, the Use Contract List check box is available:
If the contract list price should be used in the calculation of the new price, select this check box.
If it should not be used, clear this check box.
If you selected Gross Profit Equals from the Discount Type drop-down list, the Use Highest PO Cost check box is available:
If you select this check box, then for pricing calculations, the system uses the highest vendor cost applicable to the appropriate unit of measure for the product, regardless of vendor.
If you clear this check box, the system always uses the vendor cost of the primary vendor for pricing calculations.
If the future PO cost should be used instead of the current one when the new price is calculated, select the Use Future List/Cost check box. This is typically used if prices will go up in a week or two.
If you selected Gross Profit Equals or Cost Plus from the Discount Type drop-down list, the Price cannot exceed List check box is available:
If the new price should never exceed the contract list price, select this check box.
If the new price should never exceed the Product Master list price, clear this check box.
If the new price should fluctuate as the price fluctuates, select the New price as floating price check box. If the new price should not fluctuate, clear this check box.
In the Pricing Classes list, select which pricing classes you would like to update. The new price and the new effective date are applied to the contract pricing records for the selected pricing classes only.
Click the Accept button to save your contract pricing update information.